Guidelines for Coaches, 2008 Season
We are pleased to offer your school the chance to participate in the
St. Louis CYC Track Program this year.
In an effort to make the meets as enjoyable as possible for everyone involved,
we ask that you carefully read the guidelines enclosed for participation in the
meet. Additional information can also be
found in the cover letter that was included with your packet.
Applications and Rosters
·
All
applications and deposit fees are due as soon as possible. Deadlines for the
2008 season are stated on the application form for the meet.
·
Rosters should
be turned in the night of the Organizational meeting. The date of this meeting is stated on the
application form. Any rosters not available
that night should be sent to:
Academy of the Sacred Heart
ATTN: John Storjohann
619 North Second Street
Fax: 636-949-6659
·
Please note
that roster changes will not be accepted
the Thursday and Friday prior to your scheduled preliminary meet. Roster changes due to emergencies (illness,
injury, etc.) may be made the morning of the meet.
·
Applications
should be completed and returned to:
Catholic Youth Apostolate-CYC
Sports
ATTN: Butch Rosier
#20 Archbishop May Drive
Phone: 314-792-7603
·
Applications
should be accompanied with a $50.00 deposit for entry into the meets. The $50.00 will be applied to the total
payment due for your team.
Volunteers for the Meet
·
Each school is
asked to provide one volunteer for each 10 participants from their school. The
prompt arrival of volunteers to the meet is critical to the success and
timeliness of the meet. Volunteers are expected to participate in
both the preliminary and final meets.
·
The application
form has space to list the duties your team would like to have your volunteers
perform. Final assignments will be
determined at the Organizational meeting on the Monday prior to the first
Prelim.
·
A meeting for
volunteers that will be running events or organizing runners will be held the morning of each meet
immediately following the general meeting for coaches. All
volunteers are expected to show up for this meeting.
·
Volunteers are
needed to time, judge relays, work the finish line (clerical), concession stand
and Bar-BQ, work the tower (clerical), manage the public address system, work
the bullpen, manage the field events (shot put, standing long jump, running
long jump, and high jump), direct parking and police trash..
General Guidelines (Please do NOT ask for exceptions to any rule or
guideline)
· Athletes must be registered or reside in the
parish they represent. Athletes
representing schools must be enrolled in the school they represent.
·
Each child entered as a participant in the meet
may participate in a maximum of three events, including participation in the
relays.
All of the events a child participates in must be in a single age
division. The eligibility of a child to
participate in the meet in a given age division is determined by his/her age as
of June 30 of the previous year (2007). For example, a child that was 10 years of
age on
·
Each school is allowed a maximum of three
children per event per age division and gender. The exception to this rule is in the 6 &
under age division, where four children from each school are allowed to
participate.
·
Only one relay team is allowed, per age division
and gender, per school.
·
The top four participants from each event, in
each age group and for each gender qualify for the championship meet. In the case
of a tie for sixth place, more than six may qualify. The results are posted at the bottom of the
tower during the meet.
·
Running events take precedence over field events. In the
event a first call is given for a running event for a child also participating
in a field event, the child should report to the volunteer in charge of the
field event, give their name, age division, and school, and let them know that
they must report to the running even that has been called. Once the child has completed their running
event, they will be allowed to return to the field event and resume
participation without penalty. NOTE: When a call is given for a running
event, the child should report to the staging area (the bullpen) for the race
and stay there. This allows the
volunteers in the bullpen to place the child in lanes and heats before
reporting to the track. Children should
not wait until they see their age group walking from the bullpen to the track
to report. This was a problem in several
running events last year, particularly in the older divisions.
·
All participants must have a name tag for each
event that they are entered in. The tag should be a minimum of 1” high by 3”
wide. The tag (label) must be affixed to
the child’s shirt prior to the start of the event. (Avery Label 5160 1" high by 2 5/8"
wide) The tag must contain the following information:
Upper Left Hand Corner: Event (for example, 100 Meter Dash)
Upper Right Hand Corner: Age Group (for example, 9 & 10 Boys)
Center of the Tag: Child’s
Name (for example, Deborah Holloway)
The tags should be typewritten or printed legibly.
EVENT CHILD'S NAME SCHOOL
Example:
·
Coaches should NOT crowd the finish line or the
timers. Coaches should NOT be in the
tower once the meet has started. Your presence there often times simply
impedes the progress of the meet and interferes with the duties of the
volunteers. If you have a question,
please direct it to either John or that meets Co-Director.
·
Meets will be held rain or shine. In the
event of lightning or hail, the meet may be temporarily suspended until the
threat of severe weather has passed.
Please have all participants bring the appropriate clothing for a
variety of weather conditions.
·
Athletes should be at the track, ready to
participate in their events, a minimum
of one hour ahead of the scheduled start of their first event. Times given
on the events schedule are our best estimate of when events should be run, and
are affected by weather, the number of participants at any given meet, the
timely arrival of volunteers for the events, etc. Every attempt will be made to keep the meet
running on schedule. If a meet runs
ahead of schedule, every attempt will be made to allow it to run ahead of
schedule, up to one hour ahead of the scheduled starting time for any given
event. If the meet is running
ahead of schedule and a child shows up at the scheduled time for their event,
they will not be allowed to make up
the running of their event with a different age group or gender. Please do not ask for exceptions to this rule.
·
Schools are responsible for the behavior and
conduct of the members of their team. Please help us in assisting the children at the meet
in making wise choices regarding behavior, courtesy, and respect for the
property as well as for the volunteers, adults, and other participants at the
meet.
·
Schools are responsible for their own emergency
medical first aid needs. It may be helpful to bring ace bandages, gauze,
Band-Aids, cold-paks, medical tape, etc.
·
Coaches should pick up their awards packets at
the end of each meet. At the preliminary meets, packets will only
be distributed after a roster for the final meet has been turned in. We ask that coaches please make the
attempt to keep up with the results of the day throughout the course of the
meet.
·
PLEASE help us keep the grounds of the track and
the school policed for trash.
Contact Information (no home calls after
Butch Rosier: Catholic
Youth Apostolate-CYC Sports,
#20 Archbishop May
Dr.
Phone: 314-792-7603 or 314-853-6277 (Cell)
E-Mail: brosier@archstl.org
John Storjohann Academy
of the Sacred Heart
619
North Second Street
Phone: 636-946-6127 (School) or 636-946-1909 (Home)
Fax: 636-949-6659 (School)
E-Mail:
coachjohn@ash1818.org (School)
coachjohn@accessus.net (Home)